Executive Administrative Support Professional
An accomplished executive administrative support professional with 15 years of increasing responsibilities in office management, finance, construction projects and human resources for a leading interior/exterior construction engineering firm and highly ranked California university.
Expertise includes outstanding skills in managing highly confidential details of board level and presidential matters, implementing human resources operations, planning, scheduling, purchasing, expediting and training of staff. A self-starter who works comfortably both as a team-player and independent partner in for profit and non-profit organizations.
Loyola Marymount University (LMU), Los Angeles, California 2001-2013
Administrative Coordinator, Human Resources (2007-2013)
Provided administrative support to the Vice President of Human Resources and the Human Resources Department for a university with 10,000 undergraduate and graduate students and 1,000 faculty.
Administrative Assistant to the President, Office of the President (2001-2007)
Processed highly confidential human resources records to ensure efficient and accurate data capture and storage into the university’s Oracle Human Resources Information System (HRIS).
Interacted and coordinated with the Recruitment, Benefits, Academic Services and Payroll departments in processing and approving personnel records data, new hires, benefits, leave of absence records, promotions, stipends and terminations.
Executed department accounts payable and receivable functions as well as budget records.
Prepared and facilitated new employee orientations.
Recruited, supervised and motivated assistant teams of up to 12 student employees.
Planned and implemented the annual staff service awards dinner and luncheon, including university communications, site locations, vendor contracts, catering, invitations, party favors, honorary plaques, gifts and post-event follow-up.
Scheduled, planned and implemented a variety of events for faculty, students and visitors, including programs and services in support of employee recognition.
Made department purchases and travel arrangements, including travel expense reports.
Supervised and trained staff employees.
Screened, responded to and distributed all web-based human resources e-mail.
Processed verification of employment requests.
Responded to applicant inquiries.
Provided administrative support to the university’s President and office staff.
Maintained confidential presidential files and prioritized communications requiring the president’s attention and response.
Communicated and interacted daily with key university administrators and personnel, students, trustees, dignitaries as well as the public.
Planned and executed presidential events, notably the annual President's Institute Retreat and new faculty orientation. Conducted written and oral communications with participants and guest speakers, preparation of honorariums, itineraries, media needs, advertising, catering, transportation, meeting locations, programs and materials.
Acted as Special Events Manager for 150 annual events for university staff and special guests with up to 400 invitees.
Martin Bros./Marcowall, Inc., Gardena, California 1997-2001
Accounts Receivable Administrator
Administered 150 major accounts, including multi-million dollar projects for a leading privately-owned building interior and exterior design, engineering and construction company.
Prepared, recorded and expedited company billing for 15 vice presidents and project managers.
Collected and processed data for construction documents and affirmative action reports.
Requisitioned and maintained insurance documentation for all construction sites.
Delegated and supervised project billing for the company’s California and Nevada offices.
Coordinated travel arrangements for company executives and project managers.
Assisted in planning and coordination of catered events as well as holiday gifts.
Loyola Marymount University, Los Angeles, California
Bachelor of Arts, French
Human Resource Management Certificate
Worldwide Sommelier Association, North American Sommelier Association, Los Angeles, California
Certificate – Silver Pin Sommelier, WSA/NASA
Master of Service - Certificate
Other Courses: Diversity, Negotiation, Sexual Harassment, Soil and Geology Seminar, French Writing Workshop, Italian Language, Greek Language, Yoga Philosophy, Sanskrit and T’ai Chi,
Languages: Fluent in English, Spanish, French and conversational Italian.
Software: Microsoft Word, Excel, Outlook and PowerPoint; Visio; Oracle (HR database module) and MetaViewer (a financial database)
Loyola Marymount University, Los Angeles, California:
Gryphon Circle Service Organization
Latino Alumni Association, Class Captain
Latino Staff Association (LSA), Board Member
President of the French Club
Iles de Lérins Monastery (St. Honorat), Cannes, France, Tour Guide
Banning’s Landing Community Center, Wilmington, California, Volunteer
Museum of Latin American Art, Long Beach, California, Volunteer and Docent in Training
North American Sommelier Association
American Wine Society, National Branch & Los Angeles Chapter