DEBBIE SMITH
9999 Main Street
Los Angeles, California 91234
(909) 999-9999
Cellular: (909) 555-5555
e-mail: DebbieSmith@aol.com
A dependable administrative assistant who has a proven track record in secretarial support, office management, special events planning and travel arrangements for corporate executives.
- Managed Board of Directors meeting preparations including scheduling, notification, menu planning, room set-up and collateral materials.
- Organized board management retreats that included arrangements for speakers, hotel accommodations, travel, social events and training materials.
- Orchestrated travel arrangements for a large sales staff including airline flights, car rentals and hotel reservations.
- Planned and organized national conferences for a network of eight manufacturing organizations with 800 attendees.
A self-directed and detail-oriented professional with excellent communications, organizational and planning skills.
RXR Corporation 1988-1993
Los Angeles, California
Administrative Assistant to the Chief Executive Officer
Provided administrative support to the President and Board of Directors for a manufacturing company.
- Wrote and prepared monthly Board of Director minutes for distribution to members and executive staff.
- Coordinated catering including selection of specialty menus, decorations, media services and conference materials for an evening business meeting.
- Responded to media inquiries about company news and triaged calls to appropriate staff.
- Planned annual picnics for 800 participants and coordinated entertainment, catering, activities and promotional materials.
- Screened incoming telephone calls for six executive staff members.
- Served as the corporate representative for community service clubs and events.
Sales Corporation 1985-1988
Los Angeles, California
Secretary to Director of Sales (1987-1988)
Responsible for secretarial support for a 100-member sales force for a lens manufacturer and pharmaceutical supplier.
- Created and distributed bi-annual 20-page four-color sales catalogs.
- Coordinated the completion and collection of personnel documents for insurance, stock contracts and compensation changes for 12 sales offices across the United States.
Secretary to International Marketing Manager (1986-1987)
Distributed corporate communications materials, marketing brochures and incentive program information to 42 international sales representatives.
- Prepared a monthly statistical analysis of sales activities, profits and trends.
Secretary to Product Director (1985-1986)
Electronic Corporation 1983-1985
Los Angeles, California
Senior Secretary, Group Leader
Managed seven clerical staff for an electronic device department.
- Scheduled clerical personnel typing assignments for government contracts.
- Completed and maintained employee records for compensation, time off, insurance coverage and overtime.
- Obtained security clearance permits through ongoing screens and investigations.
Furniture Manufacturer 1981-1983
Los Angeles, California
Executive Secretary
Served as the executive secretary to the sales manager of a home furnishings manufacturer with 28 sales representatives.
- Organized furniture shows for direct buyer marketing.
- Coordinated travel arrangements for owners and sales staff.
- Wrote and updated price books with detailed information on styles and fabrics.
- Conducted showroom tours and organized entertainment for buyers.
Typing 90 words per minute
Shorthand 100 words per minute
10-key adding machine by touch
Dictaphone and word-processing