Peter K. Studner Associates, Inc.
Workshop Samples

DEBBIE SMITH
9999 Main Street
Overland Park, Kansas 66062
(913) 999-9999
Cellular: (913) 334-5688
e-mail: Dsmith@icq.com

A dependable administrative assistant who has a proven track record in secretarial support, office management, special events planning and travel arrangements for corporate executives.

• Managed Board of Directors meeting preparations including scheduling, notification, menu planning, room set-up and collateral materials.
• Organized board management retreats that included arrangements for speakers, hotel accommodations, travel, social events and training materials.
• Orchestrated travel arrangements for a large sales staff including airline flights, car rentals and hotel reservations.
• Planned and organized national conferences for a network of eight manufacturing organizations with 800 attendees.

A self-directed and detail-oriented professional with excellent communications, organizational and planning skills.

EXPERIENCE

RXR Corporation, Overland Park, California 1998-2005

Administrative Assistant to the Chief Executive Officer

Provided administrative support to the President and Board of Directors for a manufacturing company.

• Wrote and prepared monthly Board of Director minutes for distribution to members and executive staff.
• Coordinated catering including selection of specialty menus, decorations, media services and conference materials for an evening business meeting.
• Responded to media inquiries about company news and triaged calls to appropriate staff.
• Planned annual picnics for 800 participants and coordinated entertainment, catering, activities and promotional materials.
• Screened incoming telephone calls for six executive staff members.
• Served as the corporate representative for community service clubs and events.

Sales Corporation, Ottawa, Kansas 1991-1998

Secretary to the Director of Sales (1996-1998)

Responsible for secretarial support for a 100-member sales force for a lens manufacturer and pharmaceutical supplier.

• Created and distributed bi-annual 20-page four-color sales catalogs.
• Coordinated the completion and collection of personnel documents for insurance, stock contracts and compensation changes for 12 sales offices across the United States.

Secretary to the International Marketing Manager (1992-1996)

Distributed corporate communications materials, marketing brochures and incentive program information to 42 international sales representatives.

• Prepared a monthly statistical analysis of sales activities, profits and trends.

Secretary to Product Director (1991)

Electronic Corporation, Kansas City, Missouri 1989-1991

Senior Secretary, Group Leader

Managed seven clerical staff for an electronic device department.

• Scheduled clerical personnel typing assignments for government contracts.
• Completed and maintained employee records for compensation, time off, insurance coverage and overtime.
• Obtained security clearance permits through ongoing screens and investigations.

Furniture Manufacturer, Kansas City, Kansas 1985-1989

Executive Secretary

Served as the executive secretary to the sales manager of a home furnishings manufacturer with 28 sales representatives.

• Organized furniture shows for direct buyer marketing.
• Coordinated travel arrangements for owners and sales staff.
• Wrote and updated price books with detailed information on styles and fabrics.
• Conducted showroom tours and organized entertainment for buyers.

SPECIAL SKILLS

Typing 90 words per minute
Shorthand 100 words per minute
10-key adding machine by touch
Dictaphone and word-processing